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Archiving done right with Final Cut Pro X

Part 2: Basic P5 Archive Setup

Please download Archiware's P5 suite from their download page.

Open the downloaded image file, open the folder "Mac_OSX_10.8+" and double-click on the file "P5-5.3.3-Install.pkg". Follow the installer instructions and wait until the installation has completed.

Then go back to the root of the downloaded image and open the PDF file named "Download P5 Archive App.pdf". Click on "Download" to download the P5 Archive App. Instead of clicking the download link in the PDF file you can use this direct download link, too.

Drag and drop the P5 Archive App into your /Applications directory.

Once that's done, please open the P5 web interface in your browser, which by default can be accessed at http://localhost:8000. If you are already running some other service on this port, please try port 8001, 8002, etc. Log in as a local admin user and navigate to Archive -> Storage Manager.

Click on the button named "New Disk Storage" to create a virtual tape on your local disk. In a production environment you would instead set up a new tape library, but for our demo purposes disk storage is easier to set up.

Storage Manager in P5 Archive web interface

In the little config window that opens up, navigate to a directory inside which you want to store your archived data. I would recommend to limit the space to something reasonable so that you don't fill up your local hard disk. Tell P5 to create Archive labels for these virtual tapes:

Disk storage settings in P5 Archive web interface

After applying your choices, navigate to the "Archive Plan" section in the left side bar and hit "New" on the bottom of the page.

Name your new archive plan "P5AA" e.g. to reflect that you are using it with the P5 Archive App and make sure that inside the "Archive Options" section you set the Archive level to incremental. This has the effect that whenever you restore a file from the archive and then re-archive it, only modified files will be copied to the archive again, so that you prevent duplicate files in your archive.

Make sure to tell P5 to not delete any files and folders, as this is something the P5 Archive App will take care of.

Incremental Archive plan settings

Once you have applied these settings you will see your new archive plan in P5's web interface. Please note the id of the plan, which is 10001 for the first plan you create.

Now open the P5 Archive App inside your Applications folder and choose "Settings" in the menu bar:

P5 Archive App settings

Enter the name or IP address of the P5 server, the port of the P5 web ui, your user credentials and the archive plan id as well as the client name. In our demo setup the client name is "localhost", as this name is set up by default. If you want to manage more than one client you need to set up additional machines in the "Client" section of Archiware's Archive module.

Now right-click on any file on your local disk and choose "Archive to P5" to trigger an archive process:

P5 Archive App right click

Once the archive process has completed, the archived file will be replaced with a stub file, which is very small in size, has a new archive icon and the additional file name suffix ".p5a". Right-click on that file and choose "Restore from P5" to restore the file.

By default, P5 Archive creates a full resolution preview of the first 10 seconds of a video. If instead you want to see full-length, compressed mp4 previews, please read this article to generate custom previews for your archived videos.

If archiving works fine, now, we got to prepare your P5 Archive index to understand Final Cut Pro X's metadata. Please proceed to the next page to learn how to do this.

Part 1: Archiving with FCPX and Archiware P5 Archive App

Part 3: P5 Archive index setup

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