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26.04.2016

P5 Archive App released by Archiware

Their P5 Archive App simplifies archiving and restoring your data

Archiware has just released the P5 Archive App, which integrates their existing P5 Archive solution into the OS X Finder.

Why does that matter?

In many small to medium-sized environments, people manage their media in the Finder. While a project is in progress, most people never leave the Finder when they locate media and store new versions. But if they need to fetch some data from an archive, users either need to talk to an administrator to do that, or they have a second interface available to search through offline content and restore what they need for their current task.

The P5 Archive changes that and provides you with a view on your offline data inside the Finder. And this is how this works:

  1. First you archive a file or an entire folder by selecting it in the Finder and right-clicking on it. Choose "Archive to P5":
    P5 Archive App Add Metadata
  2. The P5 Archive App monitoring window shows you what's going on:
    P5 Archive App Monitoring
  3. Once the archive job has completed successfully, the P5 Archive App deletes the archived file from the Finder and creates a very tiny file using the original file name plus the suffix ".p5a":
    P5 Archive App Suffixa
  4. You can double-click on that file to see a preview and read the metadata of the file.
    P5 Archive App Preview
  5. You can also restore single or multiple selected items as well as entire folders from within the Finder.
  6. Final Cut Pro X libraries are supported in a way, that external media will be archived and restored, too, which makes it very easy to copy an entire project from one machine to another.

You might think that all this has already worked with hierarchical storage management (HSM) systems, which keep these tiny stub files instead of their original files, too.

Yet, if you work with Macs, simply opening a folder with stub files in an HSM environment means that all files inside that folder will be restored so that the Mac can create previews for all files. That behavior can be turned off on the client, but every now and then, there will be a machine, where that feature is still active.

In addition, HSM systems require a much higher budget than P5 and the P5 Archive App, and the manual approach of the P5 Archive App gives you total control of your archive processes without a need to set up automatic archiving rules, which never really match your current project.

Long story short: the P5 Archive App combines online and offline data into a single view inside the Finder. In many cases this is the preferred data management tool, so it enables you to do more using your existing environment without any workflow changes. And it allows your users to archive and restore their files which takes the burden from the administrator and streamlines your workflows.

How can you beat that?

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